Job Description

Our client is looking for a Purchaser and Document Controller who is bilingual in Chinese and English to join their team. As an Internal Purchasing & Document Control Specialist, you will be responsible for working with the manufacturing and QA department in a team environment to produce and track documentation.

Responsibilities:

• Create, update, and maintain purchase orders (PO) in the ERP system
• Ensure accuracy and completeness of procurement records and assist in coordinating with purchasing and finance teams
• Archive and manage documentation related to ERP and procurement processes for traceability and audit readiness.
• Assist the production team with administrative tasks, including tracking production records, scanning, filing, and data entry
• Organize and update production-related forms, logs, and reports
• Support interdepartmental coordination to ensure smooth workflow and document control across functions
• Maintain organized and accessible filing systems (both physical and digital)
• Assist with the organization, distribution, and archiving of quality management system (QMS) documents, such as SOPs, controlled forms, and training records
• Support document version control and help ensure compliance with ISO 13485 and QMS requirements
• Prepare or gather required documentation during internal or external audits
• Support various quality or production-related projects as assigned by management
• Maintain flexibility in task assignments to support shifting business needs between operations, quality management, and other departments

Requirements:

• High school diploma or above; vocational training or associate degree preferred
• Proficiency in Microsoft Office 365 (Word, Excel, Outlook, SharePoint, etc.)
• Strong attention to detail, with good organizational and time management skills
• Ability to manage documentation systematically and work with minimal supervision
• Strong sense of responsibility and willingness to support different departments as needed
• Previous experience in manufacturing or quality-related administrative roles is a plus
• Business-level proficiency in written & spoken Mandarin Chinese and English 

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