Document Specialist Job at 5TH HQ, Hollywood, FL

NWxhb3pFd2hFRjBDUzdUcERIclNYRDBuK2c9PQ==
  • 5TH HQ
  • Hollywood, FL

Job Description

We are seeking a detail-oriented and organized Document Control Specialist to support our international registration and compliance processes. This role plays a key part in managing regulatory documentation, ensuring timely submissions, and maintaining compliance with international customer requirements. The ideal candidate will be bilingual (English/Spanish), have strong administrative and communication skills, and thrive in a fast-paced environment.

Location: Miramar, FL
Schedule: Monday to Friday, 8:30 AM – 5:00 PM
Compensation: $19–$22 per hour (based on experience)

Qualifications

  • Bachelor’s degree preferred.

  • 1–3 years of experience in document control, regulatory, or administrative support roles (preferred).

  • Bilingual in English and Spanish (required).

  • Proficient in Microsoft Word and Excel with strong computer and data entry skills.

  • Excellent communication and customer service skills.

  • Highly detail-oriented and organized with the ability to manage multiple tasks and deadlines.

Key Responsibilities

  • Prepare and compile documentation for international customer product dossiers in accordance with registration requirements.

  • Organize and ship documentation and product samples required for regulatory registration.

  • Request regulatory documents from U.S. government agencies, including FDA certificates, Free Sale Certificates, GMP documentation (Department of Agriculture), and BSE/Veterinary Certificates (USDA).

  • Submit documents for authentication with the Secretary of State and embassies as needed.

  • Enter and maintain accurate customer and product information in internal and external databases.

  • Track and manage all outgoing documents and product samples, ensuring proper filing and up-to-date recordkeeping.

  • Maintain logs of product registrations, registration history, customer requirements by country, and related expenses.

  • Communicate directly with customers and internal sales teams to provide updates and ensure all registration needs are met.

  • Suggest improvements to SOPs and workflows when applicable.

  • Perform additional administrative duties as assigned by the supervisor.

Job Tags

Hourly pay, Monday to Friday,

Similar Jobs

Amazing Athletes

Toddler & Preschool Sports & Fitness Coach Job at Amazing Athletes

 ...teach kids (18 months - 5yrs old) the basic fundamentals of 10 sports. Basketball | Football | Soccer | Volleyball | Tennis | Hockey | Golf | Lacrosse | Baseball | Track & Field Job Details: ~$23.00/hour + paid drive time!~ Part-Time (15-20 hours/week)~ Driving... 

VCA Animal Hospitals

Social Media Manager Job at VCA Animal Hospitals

The **_Social Media Manager_** will play a key role in developing and executing VCA's national...  ...They will be responsible for real-time community engagement, trend monitoring, content...  ..., which includes escalating potential online risks, gathering coverage, context and data... 

SD Sparkle

House and Office Cleaner Job at SD Sparkle

 ...owned cleaning service based in San Diego, proudly serving homes, offices, and Airbnbs across La Mesa, Chula Vista, El Cajon, Coronado,...  .... We're looking for reliable, motivated, and detail-oriented cleaners to join our growing crew! What Youll Do : Work as... 

DuPont

Electrical & Instrument Technician Job at DuPont

 ...DuPont has an immediate opening for an experienced Electrical & Instrument Mechanic at our Pennsauken, NJ site.The E&I Mechanic will...  ...Instrumentation; OR completion of a formal Instrument / Electrical Technician apprentice program.Willing and able to wear the required... 

Moss Adams LLP

Real Estate Consulting Manager Job at Moss Adams LLP

**Real Estate Consulting Manager****Description**At Moss Adams, we champion authenticity. For us, that means fostering a culture of talented people who care-about you, about our clients, and about our communities. Here, you'll work towards our mission of empowering others...